Naming Conventions for SharePoint/O365 Group/Microsoft Teams

Problem Statement

When creating a new SharePoint site, O365 Group or a Microsoft Team, please apply the naming conventions outlined below. The goal is to allow end users the ability to create SharePoint sites/O365 Groups/Microsoft Team sites as a self-service model while maintaining a naming convention for reporting and tracking purposes.

Recommendation

1. Department SharePoint/O365 Group/Microsoft Teams Name

   A Department site is defined as a site that is created for use by one school/organization for one department. The format of the SharePoint/O365 Group/Microsoft Teams name is defined as follows:

   {[School Name Prefix]-[Department Name]-[Descriptive Name]}

   Examples:

   HUIT-CCS-FileManagement Project
   HUIT-CCS-FileManagement_Project
   HUIT-CCS-FileManagementProject

2. Multi-Departmental SharePoint/Group/Team Name

   A multi-departmental site is defined as a site that is created for use by one school/organization and spans multiple departments. The format of a multi-departmental SharePoint/O365 Group/Microsoft Teams name is defined as follows:

   {[School Name Prefix]-[Descriptive Name]}

   Examples:

   HUIT-O365 Collaboration Project
   HUIT-O365_Collaboration_Project
   HUIT-O365CollaborationProject

3. Cross Affiliated SharePoint/Group/Team Name

   A Cross Affiliated site is a site that is created for use by multiple schools/organizations. The format of a Cross Affiliated SharePoint/O365 Group/Microsoft Teams name is defined as follows:

   {[HU]-[Descriptive Name]}

   Examples:

   HU-Collaboration Initiative
   HU-Collaboration_ Initiative
   HU-CollaborationInitiative

4. NOTES

   • A Space or underscore is allowed between fields within the Name of the SharePoint/0365 Group/Microsoft Team site field. The following special characters are not allowed:

     ~ " # % & * : < > ? / \ { | }.

   • The site owner/creator should check for a unique public name when creating the SharePoint/O365 Group/Microsoft Team.
   • SharePoint/O365 Group/Microsoft Team names cannot exceed 64 characters.
   • The SharePoint/O365 Group/Microsoft Team name cannot be changed once it has been created.

Need help?

If you need help with Naming Conventions for SharePoint/O365 Group/Microsoft Teams, submit a ticket or call 617-495-7777.

References

• ServiceNow KnowledgeBase

  https://harvard.service-now.com/ithelp?id=kb_article&sys_id=4e738c1ddbcfb708dffdbc32ba96190e