#  Naming Conventions for SharePoint/O365 Group/Microsoft Teams 

 



## Table of Contents

[Problem Statement](#problem)

[Recommendation](#recommendation)

[Need Help?](#help)

[References](#references)

**This document allows end users the ability to create SharePoint sites/O365 Groups/Microsoft Team sites as a self-service model while maintaining a naming convention for reporting and tracking purposes.**



 

1. ## Problem Statement
    
    When creating a new SharePoint site, O365 Group or a Microsoft Team, please apply the naming conventions outlined below. The goal is to allow end users the ability to create SharePoint sites/O365 Groups/Microsoft Team sites as a self-service model while maintaining a naming convention for reporting and tracking purposes.
2. ## Recommendation
    
    
    1. ### Department SharePoint/O365 Group/Microsoft Teams Name
        
        A Department site is defined as a site that is created for use by one school/organization for one department. The format of the SharePoint/O365 Group/Microsoft Teams name is defined as follows:
        
        {\[School Name Prefix\]-\[Department Name\]-\[Descriptive Name\]}
        
        Examples:
        
        HUIT-CCS-FileManagement Project  
        HUIT-CCS-FileManagement\_Project  
        HUIT-CCS-FileManagementProject
    2. ### Multi-Departmental SharePoint/Group/Team Name
        
        A multi-departmental site is defined as a site that is created for use by one school/organization and spans multiple departments. The format of a multi-departmental SharePoint/O365 Group/Microsoft Teams name is defined as follows:
        
        {\[School Name Prefix\]-\[Descriptive Name\]}
        
        Examples:
        
        HUIT-O365 Collaboration Project  
        HUIT-O365\_Collaboration\_Project  
        HUIT-O365CollaborationProject
    3. ### Cross Affiliated SharePoint/Group/Team Name
        
        A Cross Affiliated site is a site that is created for use by multiple schools/organizations. The format of a Cross Affiliated SharePoint/O365 Group/Microsoft Teams name is defined as follows:
        
        {\[HU\]-\[Descriptive Name\]}
        
        Examples:
        
        HU-Collaboration Initiative  
        HU-Collaboration\_ Initiative  
        HU-CollaborationInitiative
    4. ### NOTES
        
        
        - A Space or underscore is allowed between fields within the Name of the SharePoint/0365 Group/Microsoft Team site field. The following special characters are not allowed:
            
            ~ " # % & \* : < > ? / \\ { | }.
        - The site owner/creator should check for a unique public name when creating the SharePoint/O365 Group/Microsoft Team.
        - SharePoint/O365 Group/Microsoft Team names cannot exceed 64 characters.
        - The SharePoint/O365 Group/Microsoft Team name cannot be changed once it has been created.
3. ## Need help?
    
    If you need help with Naming Conventions for SharePoint/O365 Group/Microsoft Teams, submit a ticket or call 617-495-7777.
4. ## References
    
    
    - ServiceNow KnowledgeBase
        
        [https://harvard.service-now.com/ithelp?id=kb\_article&sys\_id=4e738c1ddbcfb708dffdbc32ba96190e](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=4e738c1ddbcfb708dffdbc32ba96190e)



 

Sort    Authors 

 - CCS Team
 
 

    Version 

  KB0015434 1.0 

    Last Revised 

  29-Oct-2019 

    Status 

  Final 

    Document Type 

  Single Topic Guidance 

    Audience Level 

 - Solution Architect and Program Manager
- IT Development Manager and Operations Manager
- Application Developer and Designer